Guess what? You only have 168 hours to do everything you need to do this week. No you can’t barter for more hours. You can’t negotiate for more hours. You can’t pretend you have more hours than you actually have.
Every bit of time you spend doing one thing, you’re taking it away from somewhere else. Working late? Time away from family. Answering those emails at midnight? Taking time away from sleep.
99u asked the question, “Where is all your time going?“
Jackie Bavaro, Product Manager at Asana, recently shared her insights on how to master one’s time. She outlined a simple way to assess how we’re spending our time. Make two pie charts: one showing how you want to spend your time and another showing how you’re actually spending your time. Open a spreadsheet, and list out your weekly activities until they total 168 hours (the total time allocated to you each week).
Create 3 columns:
1. Activity — Now list the following items under this heading: Sleep, Physical Fitness, Eating/Cooking/Groceries, Work/Career, Watching TV/Internet Surfing/Video Games, Miscellaneous (Errands, House Cleaning, etc.), Family/Friends, Self-Care (Shower, Getting Ready, Daily Routine, etc.), Quiet Time (Reflection, Meditation, Journaling, etc.), Education and Commuting. Feel free to add any other categories not mentioned.
2. # of Hours — Here, list the total estimated hours your spend per week doing each of the corresponding activities.
3. % of time — Each cell should contain a calculation of the # of hours spent on specific activity, divided by the total weekly expenditure of hours, expressed as a percentage.
Begin listing how your time is currently spent each week. Your Total Weekly Expenditure should equal 168 hours and 100% of your allocated time. Now turn this data into a labelled pie chart so that you can visualize your week.